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Welcome to the AAPG ICE 2024 Exhibitor Manual

Please take a few moments go through all the information, deadlines and order forms to help prepare for a successful event. The exhibition is located in the Grand Ballroom. The official general contractor for AAPG ICE is OCEC (Oman Convention & Exhibition Centre). For questions at any time please contact: Exhibitor Services [email protected]
For exhibit logistics questions please contact Teresa K. Dallis
For registration questions please contact Tamra Campbell


venue and times

Venue Information

Oman Convention & Exhibition Center

Oman Convention & Exhibition Center

Address: Madinat Al Ifran, Muscat, Oman
Phone: +968 24 233800
Website: www.ocec.com
Exhibition: Grand Ballroom

Move-In Times

Thursday 26 September
*Floor Space Exhibitors Only
14:00 - 20:00

Friday 27 September
ALL Exhibitors

08:00 - 20:00
Saturday 28 September 08:00 - 20:00

Sunday 29 September
All stands must be completely setup by 15:00

08:00 - 15:00

Exhibition Hours

Sunday 29 September
Icebreaker Reception

18:00 – 19:30
Monday 30 September

08:00 – 19:30
*Early Exhibitor Access 6:30

Tuesday 1 October

08:00 – 18:45
*Early Exhibitor Access 7:00

Wednesday 2 October 08:00 – 17:15
*Early Exhibitor Access 7:00

Move-Out Times

Wednesday 2 October 17:15 - 22:00
Thursday 3 October 08:00 - 20:00

exhibitor deadlines

Exhibitor Deadlines

ASAP

Material handling, Shipping and International Customs
Omani Integrated Logistic Services SAOC
P.O. Box 869, PC 115 Muscat, Sultanate of Oman
Sales Assistant: Shakina Akthar [email protected]
https://www.ilsoman.com/

15 August Program Book Advertising Reservations Due
Brand Builders Order Form
Contact: [email protected]
Sue Ellen Rhine
(Companies A-K)
Tracy Thompson
(Companies L-Z)
21 August Program Exhibitor Listing Form — Online Form
22 August Program Book Advertising Materials Due
Contact: [email protected]
Sue Ellen Rhine
(Companies A-K)
Tracy Thompson
(Companies L-Z)
Lead Retrieval Early Bird Discount Deadline
Contact: TPN
Order Form (PDF) orOrder Online
6 September On-Site Contact & Exhibitor Appointed Contractor (EAC) Work Authorization (Mandatory) — Online Form
6 September Exhibitor Insurance Certificate (Mandatory) — Online Form
6 September AAPG ICE has a limited number of rooms that are sold on a first-come, first-served basis. Please submit your requested space, date, and time. We will review your request and confirm availability.
Online Form
6 September Exhibitor Appointed Contractor (EAC) Indemnification & Insurance Certificate — Online Form
13 September Oman Convention & Exhibition Center Services (All PDF Forms/Event Toolkit)
Oman Convention & Exhibition Center Services (Online Ordering System)
Audiovisual Catalog — Order Form
Audiovisual Services — Request for a quote
Electrical and Cleaning (Building Services) — Order Form
Food and Beverage — Order Form
Furnishings, Tables, chairs — Order Form 
(Please see picture of furnishings included in stand package)
Health and Safety — Order Form
Internet, Printer, Telephone — Order Form
Shell Scheme Graphics
(Artwork dimensions: Foam Board Material: 2.5m X 1m, Vinyl Sticker Material: 2.39m X 0.95m)— Order Form
Risk Assessment
*Required for all Floor Space Only exhibitors
Contact: [email protected]
19 September Lead Retrieval
Pre-Show Discount Deadline
Order Form (PDF) orOrder Online

Exhibitor Support

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Exhibition and Events CoordinatorTeresa Dallis+1 918 606 2441
[email protected]
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Sales CoordinatorTamra Campbell+1 918 560 9434
[email protected]

2024 BOOTH INFORMATION
All Exhibitors receive the following benefits:

  • Company name and profile listed in the On-site Program
  • Company name listed on the ICE 2024 website and exhibitor listing
     of exhibition space, up to a maximum of 6 registrations.
  • Exhibitors will receive 1 complimentary full event registrations per 9m2

Space Only Exhibitors
Space provided on exhibition floor for stand construction. There is no flooring, furnishings or services of any type included with this type of exhibit space and will need to be ordered. *Please note a risk assessment is required for all custom floor space only stands.
Stand Package Exhibitors
Space includes carpeting, 1m wall panels (number of panels will depend on the size of your stand and whether it is a corner/aisle stand), electrical socket, 2 spotlights, fascia sign with company name, one table and two chairs.


If you are unsure of the type of space you have booked, please refer to your exhibit space agreement.

EXHIBITOR REGISTRATION

All primary contacts listed on the Space Agreement will receive an email from [email protected] that including the following details and information:

  • Total number of complimentary registrations for the conference
  • A direct link with access to the Exhibitor Portal to register exhibit staff and employees
  • Login credentials to access the exhibitor portal

Within the Exhibitor Portal, exhibitors are able to access the account, add registrations, change names or information and print out an up-to-date list of exhibitor personnel registered. Login credentials are emailed from [email protected], please add this email to your address book to reduce the chances of the email being caught by spam or junk filters. Please contact Tamra Campbell if you have not received your credentials or have questions about registration. 

consignment and venue rules

Brand Builders

Brand Builders

Make a connection with the ICE attendees during the event. Brand Builders help generate booth traffic, increase the quality of leads and improve customers’ and prospects’ recall. The low-cost opportunities are designed to make your company and products more visible at the show. Please contact our sales team for more information or view available opportunities here:

Brand Builders Online Order Form

Exhibitor Sales

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Exhibition / Sponsorship Sales
Companies A-K
Sue Ellen Rhine+1 918 497 4606
[email protected]
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Exhibition / Sponsorship Sales
Companies L-Z
Tracy Thompson+1 918 560 9414
[email protected]

ICE_Leaderboard_2

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